The meeting was brought to order by President Greg Elmes at 8:08am

Present: Greg Elmes (chair),William Huxhold, Harlan Onsrud, Art Getis, Richard Wright, Karen Kemp, David Mark, Ron Abler, Nina Lam, Dawn Wright, Bob McMaster, Bob Rugg and Suzy Jampoler

Revisions: Amend minutes under 5) add Policy Committee chair expires at this meeting, change spelling of Mauro Salvemini

• Motion: Moved by Huxhold, seconded Mark that minutes be approved. Passed

Noted that draft needs completion.

• Motion: Moved by Huxhold, seconded Rugg that minutes be approved. Passed

Report presented as per Council meeting, June 26

• Motion: Moved by Getis, seconded Mark that the report be accepted as presented. Passed.
• Discussion:

• Annual operating expenses are within our current budget.
• Cost of congressional reception slightly under forecast, summer assembly just slightly over forecast.
• Bank interest should show in financial report.
• Outstanding membership dues from U. Arizona, MIT, U. Washington, U. Idaho. Warning notices to be sent in the fall. Sedona has decided to withdraw membership.
• Accounting procedures - AAG has traditionally done our books, charging a small fee ($2500/yr). Abler suggests that we move our accounting out of the AAG and has provided the name of a local firm who has offered to do our accounting for approx. $3000/yr.

• Motion passed.

Summary of activities: Need for an assistant noted. Requested reduction of her hours in order to hire a local assistant starting September. Suggested hiring a student from George Mason U., one of our members.

• Discussion: R. Wright suggested that it is time for us to increase our level of activity and that the assistant hours be added rather than subtracted. Board agreed.

Focus for next year: Membership promotion. Develop overhead rate for proposals. Coordinating lobbying methods. Compile expertise list.

• Discussion: Need to improve the membership application process. Need to increase number of corporate members.

Membership in American Society of Association Directors requested. Approved.

Elmes acknowledged the efforts made by Jampoler to build the foundation for our organization.

Jampoler thanked everyone for the help she received in putting together the Summer Assembly.

Board asked the President to send letters commending the efforts of Will Craig and Richard Wright in organizing the meeting to the Presidents of their universities.

Research Committee: suggestion that the hand over be delayed until the next meeting due the completion of the Research Challenges book, but also that the next chair needs to be in place now.

• Motion: moved by Kemp, seconded by Getis that Lynn Usury be appointed to Research Committee chair for a two year term expiring at the summer meeting, with his term to begin before the next Council Meeting. Approved.

Research Projects Committee:

• Motion: moved by Mark, seconded by Huxhold, that Max Egenhofer be appointed as Research Projects Committee chair for a two year term expiring at the summer meeting, Bob Rugg as vice chair and Zorica Nedovic-Budic and Jim Merchant as members. Approved.

Policy Committee: Harlan Onsrud's term be extended to the next winter meeting.

Communications Committee:

• Motion: moved by Getis, seconded by Rugg that Dawn Wright be appointed to a two year term expiring at the summer meeting.

Note: the Education Committee chair's two year term expires at next year's summer meeting.

• Motion: moved by Mark, seconded by Huxhold, that the reports of all committees be approved as presented. Accepted.

Noted that 10 members have volunteered to renew their membership by the next meeting. Renewal requires revision of each member's webpages to outline current activity and status of GIScience on the campus. Renewals to be directed by a revised application procedure to be developed by Jampoler and Merry. Membership Committee to give the entire membership formal notice of the revised procedure and due dates for reapplications.

White papers: to be posted on the web by August 1, 1999. Formal publication may follow through the new electronic URISA Journal, with the likelihood of a special issue of the print version of the journal to be edited by Elmes and R.Wright to contain our papers.

Membership in the L1 Committee of the Information Infrastructure Standards Panel of the American National Standards Institute (ANSI): Membership is currently paid up but no current official participants have been identified. Rugg estimates $50,000 annual cost to be full participants.

• Motion: moved by Rugg, seconded by Mark that we explore changing our status to observers of the L1 committee, designating the Executive Director of UCGIS as point of contact. Approved.

Membership Committee:

• Motion: moved by Kemp, seconded by Mark that the ED be directed to prepare and distribute a bylaw amendment that the Membership Committee be changed to a standing committee. Approved.

GIS Day: UCGIS logo to be appended to all promotional materials on GIS Day '99. Webpages of UCGIS members who are organizing GIS Day events should be linked from the UCGIS website. Education Committee to ensure that members are informed of ideas and plans.

ESRI User meeting: Jampoler to request space at the Education Fair. Elmes to organize the booth.

Next council meeting:

• Motion: moved by Kemp, seconded by Rugg that the next council meeting be held in association with a Congressional Event in Washington DC in February (or thereabouts) 2000.
• Discussion: Lam noted concern that a council meeting may not be sufficient to encourage people to go to Washington. R.Wright noted that the intellectual content of CGI may be more appropriate for our membership. Rugg suggested that this year we try the Washington meeting as a test, and reexamine our decision afterwards.
• Motion: Passed.

CGI meeting in fall: Abler outlined the plans for the meeting (Nov 10-14, 1999 at Biltmore Hotel, Los Angeles). Elmes, Onsrud and Jampoler have been appointed members of the Program Committee.

• Motion: moved by Rugg, seconded by Mark that UCGIS continue to be committed to participation in the CGI, that program committee members work to ensure that members are involved, to observe what goes on at the meeting and report to the Board in order to inform future action. Passed.

Long term meeting planning: Jampoler asked that we make decisions on the 2001 summer assembly and set a procedure for choosing future meeting sites. Elmes noted that we may not want to always attach to the GeoData Forum.

• Motion: moved by Mark, second Rugg that any member institution interested in organizing the 2001 meeting be invited to submit an application by September 1, 1999 in the form of a web-based outline of their plans. Passed.

NSGIC: ED to check for and prepare formal language for this agreement.

MAPPS: Elmes to communicate with Kass Green (incoming MAPPS president) regarding how to further our relationship.

Task Force on Model Law:

• Motion: Moved by Huxhold, seconded Mark that UCGIS participate on the NCEES Task Force on the Surveyor's model law and that Huxhold will be the point of contact. Approved.

• Motion: moved by Kemp, seconded Mark, that David Tulloch, Karen Kemp, Nina Lam, Mike Phoenix, and John Wilson be appointed to the 1999-2000 nominating committee. Passed.

Executive Committee:

• Motion: moved by Rugg, seconded by Lam that the existence of the Executive Committee be continued until the next Board meeting as authorized by the Bylaws. Passed.

AGILE/UCGIS Conference: Executive Committee will pursue the AGILE resolution.

Formal thanks to Bob Rugg and Bob McMaster as retiring Committee chairs for their efforts on these committees.