Minutes of UCGIS Board Meeting, February 7, 2000

Minutes of UCGIS Board Meeting, February 7, 2000

Meeting began at 9:07am, Greg Elmes in chair

Attendance: Lynn Usery, Richard Wright, Carolyn Merry, Art Getis, Max Egenhofer, Barbara Buttenfield, Bill Huxhold, Harlan Onsrud, David Mark, Donald Myers, Karen Kemp (interim secretary) , Greg Elmes (chair)

1. Revision of items

add AGILE to cooperative agreements

2. Minutes of June 23

approved on June 27

3. Minutes of June 27 Board Meeting

approval moved by Rugg, seconded by Buttenfield, approval

4. Guests

Keith Clark
Doug Johnston
Will Craig, sitting in for Dawn Wright

5. Financial Report - presented by Suzy Jampoler

report accepted, moved by Mark, seconded by Getis, carried

6. Appointments/Re-appointments of Chairs of Standing Committees

Policy and Legislation, co-chairs Mark and Craig appointed to replace Onsrud
Membership Committee, Merry agrees to stand for an additional term
All other committee chairs remain in place
Thanks to Harlan Onsrud for his contribution as P&L chairship. ACTION - President to send letter.

7. Appointment of UCGIS secretary

invitations to be issued at the Council meeting, to be formalized at Board meeting later
formal recognition was made to John Radke for his contribution as secretary. ACTION - President to send letter.

8. Committee reports

Nominating Committee - report by Doug Johnston

Need to decide how to handle election of board members to identify the new member in the one year appointment, board decided that the candidate receiving the third most votes will be appointed to the one year term.

Policy and Legislation Committee - report by Harlan Onsrud

Winter meeting to continue to be held in February in Washington DC.

Education Committee - report Richard Wright

ACTION - Kemp to draft position letter for submission to ISO/TC211 certification workgroup.
Linda Bischoff and Stephen McGregor nominated to represent UCGIS on Model Law Workgroup. ACTION - President agreed to appoint these nominees.
Regarding Model Curriculum NSF proposal to be resubmitted by Duane Marble. ACTION - letter to be sent to Marble, supporting and encouraging his efforts and suggesting that the proposal be submitted through UCGIS with direct costs of grant administration to be itemized in the proposal.
Discussion regarding proposal to offer an annual outstanding educator award tabled until Other Business item.
Discussion on role of UCGIS in GIS Day. ACTION - Abler to discuss with GIS Day organizers regarding how to involve UCGIS as a co-sponsor of the event.

Research Committee - report by Lynn Usury

ACTION - committee to get summer assembly 1998 research challenges book completed by the summer assembly
ACTION - committee to issue a call for emerging research challenges for discussion at the summer meeting
ACTION - issue a call for extended abstracts from students for presentation in summer meeting

Research Projects Committee - report by Max Egenhofer

Discussion of disposition of membership dues from USGS

Communications committee - report from Dawn Wright by Will Craig

ACTION - committee to investigate addition of a search function for the website

Membership Committee - report Carolyn Merry

Committee decided to withhold the application of Northern Michigan University for further refinement before submitting for a vote.
New applications for next Council meeting will be set for May 1, 2000
Motion to approve the reapplication of existing members University of California Berkeley, University of Georgia, State University of New York at Buffalo, Ohio State University, Oregon State University. Moved by Rugg, second by Getis, carried.
Motion to put adoption of university affiliates category on the floor for consideration in next Council meeting with the conditions of application and dues similar to those of regular members. Moved by Mark, seconded by Getis, carried.

Committee on Committee - report by Kemp

ACTION - report of committee to be considered at Summer meeting (Jampoler).

Motion to accept reports of committees, Huxhold moved, seconded by Buttenfield, passed.
Need for additional projects committee - Executive Committee will approve projects which fall outside the domain of the existing Research Projects Committee.

9. Budget for 2000 - report by Jampoler

Discussion of budget adjustments necessary should a second government affiliate not be found this year. Jampoler confirmed that adjustment could be made in the Cooperative research initiatives budget line ($42,000) and $8,000 elsewhere.
ACTION - Board requests a report on the disbursement of our current assets with interest rates in order to make a decision about appropriate investments. (Jampoler)
Discussion of disposition of large membership fees from government affiliate. Board approved a summer assembly travel subsidy averaging up to $500 per student for up to 53 students with selection based on a competition for participation in the assembly.
Motion to approve budget, moved by Mark, seconded by Getis, carried.

10. 2000 Annual Meeting status report - report by Onsrud

Board approved a draft agenda for the summer assembly

11. 2001 meeting

Buffalo offered a venue for the 2001 meeting.
Moved that the Buffalo bid be accepted, moved by Myers, seconded by Buttenfield, carried.
Board agreed that proposals for the 2002 meeting be solicited now. Solicitations should be directed to member institutions' administrations.

12. UCGIS publication policies

Getis proposed that more coordinated efforts be directed to the organization's publications, with clear decisions on the publishing outlet being made in advance and participants/authors informed appropriately.

13. Cooperative agreements

MAPPS

President acknowledged his responsibility for not following up on the request by MAPPS to develop a cooperative agreement with UCGIS.
ACTION - President to prepare letter informing MAPPS that we are not interested a MOU at this time, but that they will be welcome to submit a membership application through our normal process.

AGILE

Need to decide what is the appropriate way to interact with AGILE, given a suggestion from them that joint research meetings are appropriate venues. A proposal was made that next summer's meeting consider including a young scholars' meeting.
ACTION - President to discuss this further with AGILE members.

15. Recognition of departing board members

Thanks to the outgoing Board members.

Meeting adjourned at 12:59.